Keep your todos out of Slack

I read through a P2 thread at work discussing Slack and productivity, and figured I should share my thoughts and practices here.

These were some ideas mentioned for Slack messages:

  • Star if you need to take action.
  • Mark as unread until you respond.
  • Open the Slack archive page in a browser window.
  • Slackbot reminders.

I’ve done the first two, but these all blur the primary purpose of Slack: communication and collaboration.

Embrace your task manager and calendar. When used properly, these are your spam-free lists of time-specific events, todos, and projects. When I’m unsure what I should be doing next, I check these.

Embrace your inbox, and “empty” it often

A colleague asks for a favor that isn’t time-sensitive while you’re in the middle of something. What do I do?

Next, designate a few blocks of time daily to clarify the items in your Inbox3, which leads to organizing them out of your inbox.😉

Now what?

When you need to settle down for deep work, communicate that with your team, then work from your calendar and task manager!


Also highly recommended: The five steps of GTD Methodology


  1. Reference — Quick Entry for: OmniFocus, Todoist, Wunderlist (called “Quick Add” 
  2. This could also be a prompt to gain clarification. For example, “Ask David for sanity check re: documentation update”. 
  3. See also: Battle To-Do Debt 

Published by

Bryan Villarin

Bryan is a Happiness Engineer at Automattic. He's also a photographer, card magician, and cat whisperer. (Thanks to my friend and colleague Steve Blythe for the sweet photo!)

One thought on “Keep your todos out of Slack”

Talk to me, Goose

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s